VPrint for Faculty and Employees

About VPrint

Q: What is Vprint?

A: VPrint is Vassar College’s print management system.  This system has been in place since 2006 in an effort to cut down on paper waste and improve the printing experience throughout the campus.

Q: Why print management?

A: CIS and the Sustainability Committee found a common goal in the quest to alleviate the ecological problem of paper waste while making the user experience as simple as possible. Our research showed that the number of college's using a quota-based printing system is on the rise. These schools are seeing a significant decline in the amount of wasted paper, with little impact to their faculty and students.

Q: Do department printers use VPrint?

A: No. Even though departments are using the same multi-function Canon devices as the VPrint system, you do not have to authenticate with your 999 number or swipe at the device to print to your department printer.

Q: I'm an employee of the college. Do I need to use VPrint if I'm printing to a public printer on Campus?

A: Yes. If you are printing in one of the public labs on campus, you will need to enter your 999 number and swipe your ID at the printer. However, employees' quotas are unlimited and prints are charged back to your department's budget. Click here to read more about how students use VPrint.

Q: Are there exceptions?

A: There are a variety of special cases outlined below.

  • Special Borrowers: Special Borrowers are not supplied with a quota but can buy a VPrint card from the card machine located in the main library. The initial card costs $5 and has a value of $3.75.
  • Faculty Families: Families are not supplied with a quota but family members can still use the VPrint system to print in one of two ways. Spouses or children can purchase a VCard from the card machine in the main library. The initial card cost is $5 and has a value of $3.75. After that, the card can be loaded with funds. Otherwise, family members may request to use their ID cards for printing by sending an email to helpdesk@vassar.edu, including the ID number on the front of their card. Once your ID is in the VPrint system, faculty family members can load their cards with funds online, at the card office or any of the transfer stations.
  • Retired Faculty: Retired faculty will receive a quota equivalent to that of current faculty.
  • Alumnae: Can purchase a VPrint card. VPrint cards are available for $5 via a vending unit in the library, CIS and the Card Office and are preloaded with a $3.75 value (there's a one time charge of $1.25 per card). After purchasing a card you can add value to it.
  • Student Research Assistants: All Student assistant cards issued before the start of the fall semester 2007 are no longer active. Faculty members must complete a student assistant form [download here] including a quota amount for printing and copying. This signed form must be returned to the Circulation desk. Once the form is submitted it may take 24-48 hours for the card to be reactivated, or a new card to be issued if it is a new assistant, and for the VPrint quota to appear.
  • Visitors: VPrint cards are available for $5 via a vending unit in the library, CIS and the Card Office and are preloaded with a $3.75 value (there's a one time charge of $1.25 per card). After purchasing a card you can add value to it.

Features and Functions of Your Department Canon

They don't call those big things MULTI-FUNCTION DEVICES for nothing! It's not just a printer. It's a copier, a scanner and a fax machine too.