What is a Chosen Name?
Some members of the Vassar College community are known by a name that is different from their legal name. Students, faculty, staff and administrators who wish to be identified by a Chosen name can enter that name in the Identity & Access Management system (https://iam.vassar.edu) and it will appear in most College systems. While anyone is welcome to use a Chosen name, there are several groups of people for whom this option is invaluable. As examples, transgender students and employees will be able to use a different name without pursuing a legal name change, international students may have a name they would prefer to use on campus, and others may prefer to be known professionally by their married and/or maiden name.
Students can select a Chosen name to be used in the online campus directory, class lists, faculty grading, course schedules, Moodle, and College photo ID (upon request). Legal names will always appear on all external reports and documents including, but not limited to, paychecks, accounts payable checks, student billing, and tax forms. Legal names will only be changed when students pursue a legal name change with their home state and/or federal authorities and then submit that documentation to the Office of the Registrar.
Faculty, Staff, and Administrators
Chosen names of faculty, staff and administrators will be collected and displayed on designated internal campus communications, documents and electronic sources such as the online directory, email, Moodle and College photo IDs (upon request). Legal names will always appear on all external reports and documents including, but not limited to, transcripts, paychecks, accounts payable checks, and tax forms. Legal names will only be changed when employees pursue a legal name change with state and/or federal authorities and then submit that documentation to Human Resources.
Setting a Chosen Name
Use the Personal Information section of the Identity & Access Management System (https://iam.vassar.edu) to set your Chosen name online. Employees without ready access to a computer may contact Human Resources for a paper form.
Vassar College will endeavor to display Chosen names to the College community where feasible and will make a good faith effort to update the reports, documents and systems that are designated to use a Chosen name. In the event that your Chosen name is not displaying correctly, please contact the appropriate office: the Office of the Registrar for students, and Human Resources for faculty, staff and administrators.
Initially Approved - May 11, 2015
Updated to Chosen Name Policy – August 21, 2017